DMD Admission Procedures

NOTE: Applications to the DMD program commencing in 2015 are now open. The application deadline for the 2015 DMD program is October 17, 2014. We will accept Canadian and American DAT scores from no later than the November 1, 2014 sitting of the Canadian DAT.

Admission to the dental program is based primarily on academic ability and personal qualities as evidenced by pre-dental scholastic records, aptitude tests, personal interviews, and Problem-Based Learning (PBL) Assessment. Fulfilment of the minimum requirements does not guarantee acceptance. The number of qualified applicants exceeds the number of available positions. Not every qualified applicant will be offered admission.

The deadline for application (including supporting documents) is October 17, 2014 for admission in August 2015. Early submission of applications and supporting documents is strongly encouraged. The application deadline is strictly enforced.

Pre-Dental Requirements

To be eligible for admission, applicants must:

  1. Be a Canadian citizen or Permanent Resident. Preference is given to residents of British Columbia. A maximum of 10% of out-of-province applicants will be accepted each year. Proof of the above must be submitted in the form of a copy of one of the following: Canadian passport, Canadian Citizenship Certificate, Canadian Permanent Resident (PR) card or Canadian birth certificate.
  2. Complete three academic years (90 credits) at a recognized faculty at The University of British Columbia, or its equivalent, by April 2015.
  3. Achieve a minimum overall Grade Point Average of 70% or 2.8 on a 4.0 grading scale for ALL college/university work (including failed courses). While a GPA of 70% is the minimum requirement, applicants should consult the entrance statistics to determine if their application will be competitive.
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    The Grade Point Average is calculated on all university-transferable course work completed since high school.Courses taken in the application year are not included in the GPA calculation that is used when considering applicants for admission. The worst year will be dropped for applicants who have completed four or more years of college/university, provided it has at least 24 credits and is not the most recent year.
  4. Complete the required prerequisite courses by April of the academic year in which they apply. If registered in prerequisite courses in 2014W Term 2, transcripts reflecting registration in these courses must be received in our office no later than November 14th, 2014.
  5. Write the DAT exam. Canadian and American DAT scores from no later than the November 1, 2014 Canadian DAT exam will be accepted for the October 17, 2014 deadline. Please ensure that you check the box beside University of British Columbia on your test registration form so that UBC will receive a copy of your DAT results directly. DAT results are valid for a period of 5 years. Two components of the DAT are used in our evaluation: Academic Average and Perceptual Test. For applicants who have written the DAT exam more than once, we will use the best overall test score in our calculations. To download a printable copy of the brochure (in PDF format) or request a copy of the brochure from:

Dental Aptitude Test Program
Canadian Dental Association
1815 Alta Vista Drive
Ottawa, Ontario   K1G 3Y6
Tel: (613) 523-1770
www.cda-adc.ca/en/dental_profession/dat/

American Dental Association
211 Chicago Avenue
Chicago, IL   60611-2678
Tel: (312) 440-2500
www.ada.org/dat.aspx

Only DAT scores declared will be considered. In the case of more than one DAT score declared, best score will be considered.

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How to Apply

The DMD Application Form can be found on-line at secure.dentistry.ubc.ca. Paper applications are not accepted. In addition to completing the on-line application, applicants must ensure the following documents are received in our office by the October 17, 2014 deadline:

  1. Reference letters are no longer required. Please do not submit as they will not be considered.
  2. Official Transcripts – Applicants must request official transcripts from all post-secondary institutions where they have studied. All transcripts submitted must be official and must be sent directly to our office from the institution. An official transcript is one bearing an official seal and/or signature of the issuing institution (or which has been produced on the institution’s secured paper). Photocopies and legally certified (notarized) copies are not acceptable. These transcripts must be received in our office by the October 17, 2014 deadline. UBC students applying to Dentistry are not required to submit an official UBC transcript. Applicants who are granted conditional acceptance to the DMD program are required to provide transcripts of their final grades by June 12, 2015.
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    International Transcripts – Applicants submitting international transcripts must submit one set of official transcripts sent directly to our office in official sealed envelope from the institution. A translated and notarized copy in English must be included if required. Course outlines are required for the prerequisite courses. Applicants who attended post-secondary institutions (including on exchange or study abroad) outside of North America, must have their foreign transcripts validated and assessed by either the International Credential Evaluation Service (ICES), or the World Education Services (WES). These assessments must be received in official ICES or WES sealed envelopes. Applicants’ copies will not be accepted. All foreign transcripts must be evaluated by WES or ICES unless the foreign institution was attended for only one term or six or fewer credits. From ICES we require the comprehensive report and from WES we require the course by course report.
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    High School Transcripts – Official high school transcripts are only required 1) if you are using AP courses to fulfill your prerequisites and/or 2) if you are using high school transcripts to prove B.C. residency.
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    IB Transcripts – Applicants who are using IB credits towards the required 90 credits, or to fulfill prerequisites, must send official IB transcripts in sealed envelopes from source.
  3. DAT Scores – Applicants must request original DAT scores from the Canadian Dental Association or the American Dental Association. These must be sent directly to our office from the CDA or ADA. Only DAT scores declared will be considered. In the case of more than one DAT score declared, best score will be considered.
  4. Application Fee Payment – An application fee payment of $212.00 CAD, payable to the University of British Columbia, must be submitted on or prior to the deadline. This is a non-refundable fee and does not apply to tuition. Payment may be made by money order, bank draft or certified cheque, or credit card. Personal cheques will NOT be accepted.

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Open House / Interviews / Problem-Based Learning Assessment

Short-listed applicants are invited to the DMD Admissions Open House Weekend on the basis of their overall GPA and DAT scores. A $185.00 Phase 2 fee applies to attend the Open House. Applicants not invited to the Open House will not be considered further. To reduce traveling expenses, out of province applicants may have their interview conducted at another dental school that participates in the revised CDA structured interview and details will be provided upon request.

INTERVIEW

Applicants shortlisted to attend the Open House will be considered for admission based only their interview and PBL scores. GPA and DAT scores will not be considered in determining offers of admission to the DMD program. Members of the Interview Teams are comprised of general practitioners and faculty members who have completed an Interview Training Workshop. The Interview Team is unaware of the contents of an applicant’s file or his/her level of academic performance.

PROBLEM-BASED SMALL GROUP LEARNING (PBL) SESSION

“Problem-based/small group learning encourages self-directed, lifelong learning through the development of in-depth critical thinking and analytical skills. Students develop an inquisitive learning style through their journeys of intellectual discovery by integrating prior knowledge with newly discovered concepts across the many disciplines. They openly discuss what they know and discover what they need to know in a fun, safe learning environment. They become empowered learners as they realize their ability to integrate and retain information. Rotating through a number of small groups exposes students to a variety of group (student/tutor) dynamics, and thereby builds strong interpersonal and professional skills. How rewarding it is to witness the growth of independent, reflective, self-motivated learners!”
— Dr. Leandra Best, Clinical Professor & Associate Dean, Academic Affairs

As part of the Open House Weekend, all invited applicants must participate in a scheduled interactive PBL session. An applicant’s interview and PBL session are scheduled on the same day.

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Selection of the Class

The Admissions Committee meets at the end of February to select students from the interviewed applicants for acceptance to the first year DMD class. Applicants will be notified by end of March of the results of the Committee’s deliberations. Accepted students will have two weeks from the date of their letter of acceptance in which to pay the non-refundable deposit . The non-refundable deposit will represent approximately 20% of the first academic year’s total fees.

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Application to Advanced Standing

There are no arrangements for considering advanced standing applicants from other Canadian, U.S., and international dental schools at this time.

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